Libraries at Trinity College

Collection Development Policy


Trinity College, a residential college within the University of Melbourne, houses two separate but integrated libraries. The Leeper Library is the library of the College. The Mollison Library is the library of the Anglican Church of the Province of Victoria. The theological collections of these two libraries support the teaching program of the Trinity College Theological School within the United Faculty of Theology.


Given that these libraries are separately owned, though under the same administration, their collection development policies are considered and presented separately.


1. Profile of the Library

Leeper Library

The Leeper Library of Trinity College, the University of Melbourne, is a private library covering all fields of knowledge, and is for the use and benefit of currently-enrolled students, tutors and staff, both resident and non-resident. As Trinity was founded as an Anglican college, the theological collection has an Anglican character.

The first Warden, Dr Alexander Leeper, after whom the library is named, nurtured the library from a small collection of books already belonging to the College when he became Warden in 1876. Through gifts of books made notably by Bishop Perry, Dr Leeper and G. W. Rusden, the collection increased rapidly.

The early collection of the Leeper Library, which contained mainly classics, theology and law books, has been augmented to include books ranging across all fields of knowledge, and is now kept up-to-date by acquisitions designed as source material for the tutorial system of the College and to supplement the University of Melbourne library services. Strengths in non-theological areas of the Leeper collection which support theological studies occur in art and architecture (Dewey 700’s), church music (Dewey 780’s), biographies (former Dewey’s 920’s) and history of the Middle Ages (Dewey 940.1).

The Leeper Librarian is responsible to the Warden for library operations. A Library Committee is convened three or four times each year, to which the Librarian offers a report. The Librarian also presents a report, monthly to the College Board and twice yearly to the College Council. The Director of the Theological School is a member of the Library Committee and attends its meetings.

Having described the Leeper Library collection in general terms above, from this point onwards the report will confine itself specifically to the religious and theological holdings of the library

Mollison Library

The Mollison Library is the Diocesan Library of the Anglican Church of the Province of Victoria, and was endowed by Miss Elizabeth Mollison as a memorial to her brother, Alexander Fullerton Mollison, a pioneer squatter and overlander. Her gift enabled a Librarian (part-time) to be appointed, and in 1893 the A. F. Mollison Library opened in the St Paul’s Cathedral Buildings “for the use of the Clergy and Licensed Readers of the Diocese of Melbourne”. The Mollison Library was moved to Trinity College in 1967 when pressure was mounting for other use of the Cathedral buildings. While retaining its identity, general library services have since that date been provided by the Leeper Library.


2. Relationship to Mission

Leeper Library
The Leeper theological collection contains many of the prescribed texts listed each year in the bibliographies of the United Faculty of Theology Handbook, as well as standard theological and historical works, scholarly exegeses and social and pastoral materials.


Mollison Library

The Mollison Library offers a range of Anglican theology, devotion, liturgy, history and biography to its readers as its strengths lie particularly within the Anglican tradition. As well, the Library has pursued a policy of providing as comprehensive a collection as possible of publications on Australian Anglicanism and of works by Australian Anglicans.

The Mollison Library is administered by the Mollison Librarian within the Leeper Library, under the guidance of the Chairman of the Mollison Committee.



3. The Purpose of the Collection Development Policy Statement

For both libraries the purpose of this collection development policy statement is to outline the strengths and weaknesses of the collection with the aim of allowing library staff to know the collection better. The policy also helps library users to assess the possible usefulness of the collection, and it may be used as a guide to assist in securing funds for certain specific needs.

The Strategy Committee of the Trinity College Council approved in principle a broad collection development policy in 1994, and any changes to the policy will be presented for the approval of the Council.


4. Clientele Served

Leeper Library
The theological collection of the Leeper Library serves a wide-ranging clientele.



The Library will provide reference services to members of the public upon personal application. Other persons may apply and pay for guest membership through subscription. Fees applicable in 2004 were $88 for twelve months with restrictions upon the type of material borrowed.


Research workers, local, interstate and international, especially in the field of church history, parish history and social issues are given permission to use the collection.


In cases where members of faculty require material not held by Trinity, the librarians may be approached to seek, and process, inter-library loans, or to identify possible sources where members may access material.


Mollison Library

Clergy and licensed lay readers of the Diocese of Melbourne and beyond are served by the Mollison Library. Trinity College theological students are also allowed access to the collection.

Research workers, especially in the field of Victorian church history, parish history and social issues may apply for permission to use the collection, in particular, the Australiana Annexe of the Mollison Library. The Annexe contains nineteenth and twentieth-century church newspapers, diocesan yearbooks and biographies.

The Leeper Library will provide reference services to members of the public upon personal application.



5. Access to the Collection

Leeper Library
Trinity College offers its library services as part of the privileges of membership of the College community. As Trinity is a private library, access is generally available to enrolled member of the College, Anglican clergy and laity, and members of the Trinity College Theological School. Other Melbourne College of Divinity staff and post-graduate research students may access the library. Public access is not generally available.

On site there is public access to the library’s bibliographic records through the online catalogue and through the card catalogues. The card catalogues were closed off in December 1995 and all titles received since that time may be found on the computer catalogue. Through a retrospective cataloguing programme, the pre-1995 collection is being systematically added to the database.


The Trinity catalogue is online at
http://trinity.ipac.dynixasp.com/ or follow the links from the Trinity College home page.


Unless permission is sought, use of the library and its collections and borrowing privileges are restricted to eligible members.


2004 Inter-library loans (Theological collection)

Original items lent 0
Photocopy items lent 0
Total items lent 0

Original items borrowed 1
Photocopy items borrowed 0
Total items borrowed 1

The Leeper Library participates in the national inter-library loan service, and generally follows the contractual obligations of the inter-library loan system, and levies the recommended charges.


Mollison Library

The Mollison Library is housed in the Leeper Library at Trinity College. As the Leeper Library is a private library, access is generally available to enrolled members of the College, Anglican clergy and laity, and members of the Trinity College Theological School. Other Melbourne College of Divinity staff and post-graduate research students may access the library. Public access is not generally available.

However, public access to the library’s bibliographic records is available through the online catalogue. The old card catalogues were closed off in December 1995 and all titles received since that time may be found on the computer catalogue. Through an upgrading retrospective cataloguing programme, the pre-1995 collection has been systematically added to the database


The Mollison Library cataloguing records are part of the Trinity College catalogue which is available online at
http://trinity.ipac.dynixasp.com/ or follow the links from the Trinity College home page.


Unless permission is sought, use of the library and its collections and borrowing privileges are restricted to eligible members.


2004 Inter-library loans

Original items lent 0
Photocopy items lent 0
Total items lent 0

Original items borrowed 1
Photocopy items borrowed 0
Total items borrowed 0

The Mollison Library participates in the national inter-library loan service, and generally follows the contractual obligations of the inter-library loan system, and levies the recommended charges.


6. Description of the Collection


Leeper Library

The Library now contains 64,000 total volumes of which approximately 15,500 are uncatalogued items.


The early collection of the Leeper Library reflects the values and interests of its early benefactors and is particularly strong in classical literature, Anglican theology and Australian voyages of discovery and travels. The Library is listed in the Australia’s Book Heritage Resources Project (ABHR) inventory as having two incunabula and 331 items printed before 1801, including 28 pre-1640 titles (according to A. W. Pollard and G.R. Redgrave, Short Title Catalogue of Books printed in England Scotland and Ireland and of English books printed abroad 1475-1640 (STC), 2nd ed., London, 1976-91) and 85 pre-1700 (according to D. Wing, Short Title Catalogue of Books printed in England, Scotland , Ireland, Wales and British America, and of English Books Printed in Other countries, 1641-1700, 2nd ed., New York, 1972-94) and a further 10 titles not located in either STC or Wing.

The theological collection reflects the teaching purposes of the Trinity College Theological School and the United Faculty of Theology. There is a good coverage of the texts listed in the bibliographies of the United Faculty of Theology Handbook, as well as English-language biblical commentaries and a small collection of Hebrew and Greek commentaries. Systematic and pastoral theology, spirituality and Anglican liturgical studies are also well-represented.

The Leeper theological collection comprises reference works, monographs, serials, with some audio-visual items.

The Leeper theological collection generally supports the teaching programmes of the Trinity College Theological School and the United Faculty of Theology.


It also holds special collections of papers of prominent Anglicans which are regarded as having research potential. These include the personal papers of Archbishop Frank Woods, the Revd. Dr. Barry Marshall and the Revd. Dr. Kenneth Henderson


Statistics - Theological collection

Reference works
Total added 2004 12
Total end of 2004 approx. 300

Monographs
Total added 2004 213
Total end of 2004 approx. 5,500 (Open access collection)

Serial subscriptions
Current end of 2004 16
Series currently received on standing order 1
(Classics of Western spirituality)


Electronic Databases

ATLA, EBSCO Religion and Philosophy Collection, ProQuest Religion.

Cataloguing and classification

Books are catalogued according to AACR2, 1988 revision, by author, title and series, with subject headings according to LC online authority files. Dewey decimal classification 22nd edition is used for classification. The library imports records using the Z39.50 protocol. The library is converting cataloguing records, first as books are borrowed, and secondly, according to a systematic conversion beginning with the 000’s. At the present rate the conversion should be completed by 2008.

Mollison Library

The history of the collection reflects the Anglican formation of its benefactors from the time of its opening at the end of the nineteenth century until the present. A strongly Anglican character informs the collection, in particular the liturgical emphasis, which is reflected in its holdings of standard English divines, Anglican devotion and liturgy, history and biography and a collection of editions of the Book of Common Prayer.

The collection comprises reference works, monographs, serials relating to Anglican theology, including the local newspapers of the dioceses of Victoria and the Royal Historical Society of Victoria Journal. There is a newspaper cuttings file relating to parish histories and a substantial collection of parish histories.


The Annexe of the Mollison Library contains material relating to Australian Anglicanism, and in particular to the state of Victoria. It is of importance for post-graduate work and research, holding a complete set of the Church of England Messenger, 1850-1966, and the Melbourne diocesan yearbooks. It is in the field of Australian Anglicanism, missionary work and diocesan issues that the Mollison library could make a contribution to research within the Melbourne College of Divinity.

Statistics

Reference works
Total added 2004 10

Total to end of 2004 approx. 55

Monographs
Total added 2004 110
Total to end of 2004 approx. 11,300 vols

Serial volumes
Serial subs current approx. 29
Series received on standing order 2

Cataloguing and classification

Books are catalogued according to AACR2, 1988 revision, by author, title and series, with subject headings according to LC online authority files. Dewey decimal classification 22nd edition is used for classification. The library imports records using the z39.50 protocol. The library is converting cataloguing records, first as books are borrowed, and secondly, according to a systematic conversion beginning with the 000’s. At the present rate the conversion should be completed by 2008.


7. Budget

Leeper Library
The theological allocation for books and periodicals for the Leeper library for 2004 was $12,000.

The theological section of the library budget is divided broadly into monographs and periodicals. There is no subject division, as titles are acquired as needed for teaching and general reference purposes each year. There is reasonable certainty that present funding levels, sufficient to maintain the current rate of acquisitions, will be maintained.

Mollison Library

The budget of the Mollison Library comes under Diocesan auspices, details of which are not available.


8. Selection Principles and Procedures

Leeper Library
Selection of theological acquisitions is made by the Leeper Librarian and Deputy Librarian in consultation with the Director of the Trinity College Theological School and members of faculty. Students are invited to suggest titles which may be acquired if they meet the selection criteria. In the case of new disciplines, the faculty is invited to advise in selecting material, which is subject to academic and financial criteria.

The budget provides for normal course text acquisitions. Expensive works costing more than $250 would normally require consultation with faculty. The Librarian is ultimately responsible for maintaining subject balance in the development of the collection and for acquisition of titles. Donations are gratefully accepted on the condition that works which are not suitable to the collection may be offered elsewhere.


Mollison Library

The Chairman of the Mollison Library Committee makes purchases for the library. Donated material is accepted on the condition that books which are not suitable may be offered elsewhere or to theological students for their use, or sold.


9. Special Collections

Leeper Library
The Leeper Library contains rare books, illuminated manuscripts and several special collections including Australiana, Music and Law, and the G. W. Rusden collection of history, literature, travel and miscellanea.

In the Leeper Theology section, special collections are held of the personal papers of prominent Anglicans Archbishop Frank Woods, the Revd. Dr. Barry Marshall and the Revd. Dr. Kenneth Henderson.


Mollison Library

See item 6 above. The collection of Bishop Perry, first bishop of Melbourne, is a notable collection held by the Mollison Library, its character reflecting the interests of Perry in Reformation theology, history, geography and travel.


10. Limitations

Leeper Library
Theological material not covered by the guidelines mentioned in item 8 above is generally not acquired. Foreign language material is not acquired. Acquisitions are limited by funds available.

The present library facility is almost full and needs to maintain a regular programme of weeding of out-of-date texts to accommodate new works.



Mollison Library

The Mollison Library generally only acquires theological, historical and social material relevant to broad Anglican studies.


11. Collection Evaluation

Leeper Library
A general review of the collection was undertaken in 1994 by the Library Task Force of the College Council’s Strategy Committee, prior to the library’s re-location to the new Leeper Library in the Evan Burge Building in 1996.


Mollison Library

A general review of the collection occurred prior to the library’s re-location to precincts within the new Leeper Library in the Evan Burge Building in 1996.


13. Preservation Activity

Both libraries are housed in excellent conditions in its specially-designed space in the Evan Burge Building, and cleaning and preventative measures against pests and vermin are undertaken on a regular basis. A modest programme of rebinding valuable old books is also in place.


14. Weeding

Leeper Library
The weeding policy for the Leeper Library in general states that old editions of texts without associational value should generally be discarded, after consultation with the faculty. The library retains early editions which are of associational value to the College, such as those in the G. W. Rusden and Perry collections, and the classics collection of the first Warden, Dr Alexander Leeper.

Theological material removed from the collection is offered to theological students for their personal use, or to other libraries, or shelved in the Theological Common Room where students can browse the shelves.

Multiple copies of theological texts no longer in demand are also weeded.

Mollison Library

Weeding is undertaken under the direction of the Chairman of the Mollison Library Committee. Material removed is offered to other libraries where appropriate, or to library users.



15. Review of the Collection Development Policy

Leeper Library
It is anticipated that the Librarian, in consultation with staff and faculty, and under the auspices of the Library Committee, will review the collection development policy on a quinquennial basis.


Mollison Library

It is understood that a review of the policy will be undertaken on a regular basis at the discretion of the Mollison Committee.


Addendum on the Mollison Library




Nina Waters

Leeper and Mollison Librarian
April 2005

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